Join the Amaze team

Administration Officer

• 1.0 full time equivalent (FTE) (38 hours per week) or 0.8 FTE (30.4 hours per week).
• Be an integral part of the Amaze team, supporting key staff across the organisation.
• Leading autism organisation driving positive change for Autistic people and their families.
• Office based role in Richmond / Wurundjeri.
• Beautiful office space next to Victoria Gardens Shopping Centre.

About the role

The Administration Officer is a key support role at Amaze, reporting directly to the Office Manager. This essential role will be responsible for coordinating and delivering front of house services, as well as providing administrative support for multiple Amaze programs and the executive team. This is a dynamic, people-focused role which will see you building great relationships with all levels of the organisation. With on-the-job training and support provided, this role may be perfect for someone at the beginning of their career or a parent returning to the workforce.

What you’ll be doing

• Every day will look different for the Administration Officer. With high-level organisational skills, proficiency in stakeholder engagement and a proactive approach to work, key responsibilities include:
• Coordination of all front of house duties, including answering the phone and greeting visitors. 
• Management of office facilities. 
• Delivery of facilities, office management, and health and safety induction to all new staff. 
• First point of call for all internal administrative queries.  
• Assist the Office Manager in administrative support for the CEO and Executive Management Team.
• General administration support for multiple Amaze programs.  
• Support coordination of key internal events such as monthly All Staff meetings, awareness raising events and guest speakers. 
• Monitor internal mailboxes and respond or redirect emails as appropriate.

The ideal candidate (key skills, knowledge and experience)

Our ideal candidate is a self-motivated individual, with a positive attitude, a can-do mindset and willingness to learn!

We are looking for committed and enthusiastic staff members to join our team, and our Administration Officer is no exception. We need someone who has:

• Vocational qualifications in a relevant area (e.g., business studies) and/or equivalent demonstrated experience. 
• Positive attitude with a can-do mindset and willingness to learn.
• Autistic community focused with either knowledge of, or commitment to, developing respectful communications for Autistic people and their families and carers.   
• Willingness and ability to meet and exceed internal and external customer needs.  
• High level of maturity and personal integrity, with personal drive and determination to deliver work on time and to a high standard.  
• Beginner to intermediate skills in the use of Microsoft Office, CRMs (preferably Salesforce), and the utilisation of digital technology or the ability to rapidly acquire the knowledge and understanding.  

See the position description for further information.

Application closing date

You are encouraged to apply as soon as possible as applications will be reviewed as they come through. Amaze may close the advertisement if a qualified applicant is found sooner than the closing date. 

Top tip: Research shows that many men apply for jobs even if they only meet about 60% of the job requirements. In contrast, women and other marginalised groups will only apply if they meet 100%. So, if you think you qualify, even if you don’t meet every single requirement in the position description, please do get in touch. We’d love to connect and find out more about you and see if you could be a great fit.

No agencies please. 

How to apply

If you would like to apply, we want to know what makes you perfect for the role.

Please provide us with two pieces of information to help us assess your application:

1. A response telling us how your skills, knowledge, and experience would make you the *ideal candidate for the given role – make sure you clearly state what the role is! Your response can be provided in any way that suits you – for example, in a short cover letter, through a video, in a phone call, or in an audio recording.
2. A copy of your CV.

Send both parts of your application to [email protected] including clearly stating the specific role you are applying for in the subject line.

If you need adjustments or support anywhere during the recruitment process, please email [email protected].

Extra information

Please note, as this position requires work from the Victoria Street, Richmond / Wurundjeri office, it is a requirement that the successful candidate demonstrate triple-vaccination status for COVID-19.

The successful applicant will also need to complete a successful Working with Children Check and National Police Check.

For further information about the role, please contact Cytelle, Officer Manager via 03 9657 1600. 

Otherwise please email your queries to our HR team at [email protected] including clearly stating the specific job you are applying for in the subject line.

Community Engagement Advisor

AMAZE

• Opportunity to work 0.6 or 0.8 full time equivalent
• Brand new role in our Community Development Team
• Make a real impact in the Autistic community through this unique opportunity
• Leading autism organisation driving positive change for Autistic people and their families
• Hybrid workplace with office based in Richmond / Wurundje

About the role

The Community Engagement Advisor is a brand-new position at Amaze, created as part of the expansion of our Community Development team. Amaze’s Community Development Team actively supports members of the Autistic community to establish and maintain grassroots peer support groups across Victoria, as well as delivering a variety of workshops to Autistic people and their supporters.

Reporting directly to the Community Development Manager, this role will develop and deliver Amaze’s peer support approachcapacity of Autistic individuals and groups to engage in peer-to-peer support, advocacy and engagement. The role includes a focus on community engagement and capacity building, working directly with peer group facilitators to ensure they are supported and have access to appropriate resources and networking opportunities.

What you’ll be doing

The Community Engagement Advisor is a unique position with great capacity to use your community development expertise to make it your own and define the approach. Key priorities of the role will include:

• Establishing new peer groups and supporting existing Autistic peer support groups across Victoria, including proactively identifying cohorts and communities in Victoria where Autistic peer support is currently limited.
• Re-establishing regular meetings for peer group leaders, including online and in-person.
• Refining and implementing a community engagement approach to guide Amaze’s interactions with Autistic peer support groups.
• Drafting and implementation of an Amaze internal peer group referral policy.
• Developing and maintaining existing professional and social networks to ensure Amaze remains closely connected to existing and potential partners in the Autism space.
• Engaging with other Amaze business units (e.g. Evidence and Impact, Communications and Autism Connect, IT & Systems) to coordinate data management and ensure information about our work is publicly available in a useful format.

The ideal candidate (key skills, knowledge & experience)

Our ideal candidate is a Community Engagement Expert, with significant experience in and a strong understanding of community development practices. Qualifications or equivalent professional experience in an appropriate field, such as social work or community development, is essential.

We are looking for driven people to work with us at Amaze, and our Community Engagement Advisor is no exception. We need someone who has:

• Experience in disability, community, health or social services sectors in a co-design capacity.
• Proven success in establishing or maintaining community support groups.
• Ability to build collaborative and productive relationships with a broad range of internal and external stakeholders, including community members and senior management.
• Ability to facilitate and deliver accessible and inclusive presentations, training, mentoring and workshops.
• Ability to plan and prioritise multiple projects, perform under pressure, adhere to strict deadlines and regularly report back to stakeholders.
• Intermediate skills in the use of Microsoft Office, CRMs (preferably Salesforce), and the utilisation of digital technology.
• Autistic community focused with either knowledge of, or commitment to, developing respectful communications for Autistic people and their families and carers

HOW TO APPLY

If you would like to apply, we want to know what makes you perfect for the role.

Please provide us with two pieces of information to help us assess your application:

1. A response telling us how your skills, knowledge, and experience would make you the *ideal candidate for the given role – make sure you clearly state what the role is! Your response can be provided in any way that suits you – for example, in a short cover letter, through a video, in a phone call, or in an audio recording.
2. A copy of your CV.

Send both parts of your application to [email protected] clearly stating the specific role you are applying for in the subject line.

If you need adjustments or support anywhere during the recruitment process, please email [email protected].

EXTRA INFORMATION

Please note, that it is a requirement that the successful candidate demonstrate triple-vaccination status against COVID-19.

The successful applicant will also need to complete a successful Working with Children Check and National Police Check.

For further information about the role, please contact Chris Templin, Community Development Manager via [email protected] or 03 9657 1600.

Otherwise please email your queries to our HR team at [email protected] clearly stating the specific job you are applying for in the subject line.